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For your convenience our services are broken down below by applicability, important considerations and level
of due diligence* on the following scale.
High: Demonstrates a higher level of due diligence.
Moderate: Demonstrates a moderate level of due diligence.
Low: Demonstrates a low level of due diligence.
What is "level
of due diligence"?
It is the level of diligence that you can demonstrate to help prove that you were not negligent in your background check process. You need to know that not all background checks are
the same and will not all afford you the same level of protection. THIS INFORMATION IS FOR EDUCATIONAL PURPOSES AND IS NOT LEGAL ADVICE. ALL CLAIMS SHOULD BE REVIEWED WITH YOUR LEGAL COUNSEL.
|
| Name |
Description |
Applicability |
Important Considerations & Level of Due Diligence |
| Primary Source Criminal Record Search |
Primary source criminal record searches are checks of felony and misdemeanor records of EVERY local county where a person has lived or resided within the past 7 years. |
Should be applied to all applicants regardless of position. |
- 95% of all criminal records can be found at the primary source level
- lower chance of a false record due to better availability of identifiers
- will not find records in locations that are not checked
Level of due diligence = HIGH
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| SSN/Address Verification |
IDENTITY PLUS - The essential first step in background screening. An all-in-one, identity verification tool that simultaneously verifies a person’s identity, locates their addresses for the past 7-30 years, finds other names they might have used and verifies the validity of the social security number provided through the Social Security Administration algorithm. |
Should be applied to all applicants regardless of position. |
- many applicants will not disclose a former place of residence where they have committed a crime
- some applicants provide false identities
- other names may be located that do not necessarily apply to applicant
Level of due diligence = Does not apply
Should be used only as a starting point in complete background check. |
| National and Statewide Criminal Database Scans |
US CRIME ID One of the largest national, multi-jurisdiction criminal database searches available on the market today. A far reaching search that covers over 180 million + records, including: (1) criminal records from participating databases in 42 states, District of Columbia, and many counties; (2) Violent and sex offender records from 35 states, District of Columbia and Guam; and (3) Wanted, fugitive and terrorist watch lists from 90 participating global, federal, state and local law enforcement agencies.
The entire database can be checked as a "national" check or each state can be ordered seperately as a "statewide" check.
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Should be applied to all applicants regardless of position. |
- may find crimes committed outside of a current or former place of residence
- databases are not updated in realtime like primary source checks so a recent record may be missed
- 40% or more of primary sources do not provide criminal data to central databases and when they do, will not regularly provide details which can be important in decision making
Level of due diligence = LOW
Should be used ONLY as a supplement to a check of primary sources or as a starting point in a complete background check. |
| Driving Records |
A check of a persons driving record. Will show history over the past 3-7 years and is available in all 50 states and Washington DC. Reports will include all personal identifiers as well as offenses and citations. |
Sould be applied to applicants with regular driving responsibilities or who will ever operate a company vehicle. |
- This is primary source data available directly from the state usually instantly or within 24 hours.
- The federal government and many states have laws affecting the use of driving records. Proceed with care.
Level of due diligence = HIGH
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| Employment Verification |
Past employment is consistently one of the most highly falsified pieces of information in an applicant’s history and one of the most time draining/frustrating duties for human resources and hiring managers. Our trained background specialists will validate dates of employment, position and when allowed by the former or current employer: salary, reason for termination, eligibility for re-hire and 8 performance based qustions. |
Should be applied to all applicants regardless of position. |
- the same caution must be taken when asking questions during an employment verification as during an interview
- consistency and thorough documentation are necessary to effectively prove due diligence
- critical in proving due diligence even if only basic information such as title and dates of employments are found
Level of due diligence = HIGH*
* When applied consistently & documented |
| Education Verification |
More employers are finding that applicants stretch their qualifications and or list diploma mills for institutes of higher education. With this search we will first validate the school to ensure it is not a diploma mill then validate the diploma, degrees, certificates and dates of attendance. |
Should be applied where a specified level of education is required per company policy, for management or for positions requiring specialized knowledge. |
- Some studies show that over 30% of all resumes misrepresent qualifications.
Level of due diligence = HIGH
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| Credit Reports |
Instantly provides an easy to read credit report from Equifax. Includes derogatory credit information, open and closed acounts, total debt, public filings (bankruptcies, liens and judgments) as well as previous addresses. |
Should be applied to positions with financial reponsiblity, residents and or people who handle funds. |
- Offers insight into the applicant's reliability and a sense of their personal responsibility.
- caution to limit the use of credit reports to appropriate positions
- caution to follow specific rules and regulations when using credit reports
Level of due diligence = HIGH*
*Can be construed as invasion of privacy if not used properly |
| Homeland Security Checks |
Checks federal databases in order to keep prohibited parties from entering or doing business in the United States and ensures compliance with the USA Patriot Act.
A prohibited party is defined as “specially designated nationals, terrorists, narcotics traffickers, blocked persons and vessels and parties subject to various economic sanctioned programs who are forbidden from conducting business in the United States, as well as entities subject to license requirements because of their proliferation of weapons of mass destruction.”d.
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Should be applied to all applicants to be in compliance with the Patriot Act and particularly important for the following industries:
Agriculture and Food
Water
Public Health and Healthcare
Emergency Services
Defense Industrial Base
Information Technology
Telecommunications
Energy
Transportation Systems
Banking and Finance
Chemical
Postal and Shipping
National Monuments and Icons
Dams
Nuclear Reactors, Materials and Waste
Government Facilities |
- helps maintain compliance with the US Patriot Act
Level of due diligence = LOW
HIGH when used in conjunction with a primary source criminal record check and employment/reference verifications.
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| Sex Offender Record Search |
Manual check of sex offender records in the current or all states of residence by a trained professional.
Although sex offender databases are readily available free for review by the public, it takes an experienced professional to sift through and recognize potential threats. All potential matches are photo verified. |
Should be applied to all positions that are not directly supervised and require interaction with other people or who are in direct contact with a vulnerable population such as children, the elderly and the disabled. |
- Sex offenders are known to utilize various name and date of birth aliases to avoid detection. Therefore it is highly recommended that a trained professional conduct sex offender searches whenever possible.
Level of due diligence = MODERATE
HIGH when used in conjunction with a primary source criminal record check. |
| Professional Licenses & Certifications |
Where specialized licenses are required, Securatis will verify that an applicant not only possesses the license or credential, but that the license is in good standing. Our professional license and certification verification is performed on a wide variety of state-issued professional licenses for nurses, doctors, lawyers, pharmacists, insurance agents, IT specialists and many others. |
Should be applied where the position/person requires specialized certification or licensing. |
- many applicants will not disclose a former place of residence where they have committed a crime
- some applicants provide false identities
- other names may be located that do not necessarily apply to applicant
Level of due diligence = HIGH
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| Professional & Personal Reference Checks |
Professional & personal references help organizations gain an additional level of information on their applicant, beyond what is listed on their resume, that can provide them greater insight to a person’s work ethic and ability to get along with others.
Securatis offers a premium reference check service to help expedite the process HR professionals must complete when screening an applicant. It includes the contacting of colleagues and coworkers to gauge the applicant’s capabilities and help authenticate work history. |
Should be applied to management level positions or positions requiring a high level of interaction with others. |
- the same caution must be taken when asking questions during an refence check as during an interview
- consistency and thorough documentation are necessary to effectively prove due diligence
Level of due diligence = MODERATE
More effective when applied consistently and documented. |
| Health Care Sanctions Checks |
Sanction, Disciplinary Action, Exlusion and Debarment Records against health care professionals from the OIG, GSA, other federal agencies plus state level records from one state of your choice or all 50 states. |
Should be applied to all health care related positions and health care students. |
- The information reported meets the government's minimum requirements for sanction screening as set forth in the OIG's Compliance Program Guidance
- Helps meet JAHCO requirements in cojunction with other screening services
Level of due diligence = MODERATE
HIGH when used in conjunction with primary source criminal record checks and other health care required screening.
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| Suggested Base Level Background Check Packages |
| Name |
Description |
Applicability |
Level of Due Diligence |
| Basic |
- SSN/Address Verification (Identity Plus)
- 7 Year Primary Source Criminal Record Search in all counties of residence, provided by the applicant, associated to places of work and education, and found by the SSN/Address Verification |
Should be applied to all applicants. |
MODERATE |
| Standard |
- SSN/Address Verification (Identity Plus)
- 7 Year Primary Source Criminal Record Search in all counties of residence, provided by the applicant, associated to places of work and education, and found by the SSN/Address Verification
- National Criminal Database Scan (US Criime ID) |
Ideally applied to all applicants, particularly those who have lived in more than one county or state. |
HIGH |
| Comprehensive |
- SSN/Address Verification (Identity Plus)
- 7 Year Primary Source Criminal Record Search in all counties of residence, provided by the applicant, associated to places of work and education, and found by the SSN/Address Verification
- National Criminal Database Scan (US Criime ID)
- National Federal Criminal Check |
Should be applied to all management, generally higher level/pay employees who have access to cash, computer systems and personal identity information. |
HIGH |
| Other Screening Services |
| Workers Compensation Records, Bankruptcy Searches, Civil Record Checks, International Criminal Records, International Employment Verification, International Education Verification, Government Debarrment Lists, Military Records Verifications and more... |
